Community/Camps/Vancouver2019

We're thrilled to be hosting Archivematica Camp at the home of the project - Vancouver, British Columbia - in June 2019!

Inspired by similar events like Hydra Camp, Islandora Camp and Fedora Camp, Archivematica Camp is intended to provide a space for anyone interested in or currently using Archivematica to come together, learn about the platform from other users, and share their experiences.

A big thanks to the University of British Columbia for sponsoring this camp!

Dates and Location

June 24-26, 2019 - University of British Columbia Library.

Sessions will be held in the Dodson and Lillooet rooms on the third floor of the Irving K. Barber Learning Centre located on UBC's main campus.

The land on which we will gather is the traditional, ancestral, and unceded territory of the xwməθkwəy̓əm (Musqueam) People.

Click on the image for a full-sized map.

Registration

Register now!

Early bird: $350 CAD, available until April 19th

Full price: $400 CAD, available until June 14th (or until we sell out)

Full registration gets you three full days of training, discussion, and deep dive sessions into related topics like METS visualization and preservation planning, taught by experienced Archivematica users and developers! Full registration also includes lunch and coffee breaks for all three days as well as finger food at the group social event on Tuesday night.

Know before you go

Digital preservation knowledge expectations

If you've registered because you are curious about Archivematica but not sure what a SIP, DIP, or AIP is, you might find it helpful to read up on digital preservation fundamentals before Day 1. We recommend Ashley Blewer's digital preservation and OAIS slidedecks as good starting points to learn about digital preservation and the OAIS reference model, on which Archivematica is based. If you want to dive deeper, there are a lot of OAIS and digital preservation primers out there! A basic grounding in the fundamentals should be enough to get you started.

Bring a laptop

We have hands-on sessions planned and Archivematica pipelines ready for learning, so please bring a laptop! You may want to set up your own pipeline using vagrant and VirtualBox - this isn't required, but if you're keen then go for it. You'll find instructions to do that here (please do this before you arrive at camp!).

Food

The morning coffee break will be catered and boxed lunches will be provided on all three days. There are plenty of places to find food and drink on the UBC campus as well.

Accessibility

The Irving K. Barber Learning Centre is accessible; however, there is construction taking place that may obstruct access between the elevators and the Lillooet/Dodson rooms. If this is an issue, campers can take the elevator up to the 3rd floor and check in at the Chapman Learning Commons desk to be escorted to the Lillooet and Dodson rooms. We will provide updates by email closer to the date of the camp.

Code of conduct

We are committed to providing a welcoming and positive experience for everyone, whether you are in a session, online, or in a social setting. This means that Archivematica Camp Vancouver is governed by a Code of Conduct, which you can read at the bottom of this page.

Questions or concerns?

Please email us at info@artefactual.com with "Archivematica Camp Vancouver" in the subject line and we'll get back to you as soon as possible.

Camp Counsellors

From the community:

• Richard Dancy, Archivist, Simon Fraser University Archives & Records Management

From Artefactual Systems:

• Sara Allain, Systems Archivist
• Jesús Garcia Crespo, Systems Architect
• Justin Simpson, Managing Director
• Kelly Stewart, Director of Archival & Digital Preservation Services

Local support for this camp is provided by Eirian Vining and Mimi Lam, UBC Library, and Margo Pokorny, Artefactual Systems. Thank you!

Schedule

Monday, June 24: Day One - Archivematica 101

Time	Dodson/Lillooet Room
9:00am - 9:30pm	Welcome, announcements, land acknowledgement, Archivematica instances
9:30am - 10:30pm	Module 1: Archivematica in the digital preservation landscape Topics covered include: where does Archivematica fit into the digital preservation landscape, what does Archivematica promise to do, what doesn't Archivematica do.
10:30am - 10:45am	Break
10:45am - 12:00pm	Module 2: How does Archivematica actually work? Topics covered include: Archivematica's conceptual model, packages (transfers, bags, SIPs, AIPs, DIPs), microservices as implementations of preservation actions, workflows, storage spaces, how the Storage Service works, and how to get at your content.
12:00pm - 1:00pm	Lunch
1:00pm - 2:45pm	Module 3: Archivematica's core functionality Topics covered include: understanding Archivematica's dashboard, including the Transfer tab, Ingest tab, Administration tab, and Preservation planning tab, plus a first look at an AIP produced by Archivematica. This afternoon session includes hands-on exercises.
2:45pm - 3:00pm	Break
3:00pm - 4:30pm	Module 3: Archivematica's core functionality, continued Topics covered include: understanding Archivematica's dashboard, including the Transfer tab, Ingest tab, Administration tab, and Preservation planning tab, plus a first look at an AIP produced by Archivematica. This afternoon session includes hands-on exercises.
6:00pm - late	Small group dinners

Note: participants are welcome to join the morning session, afternoon session, or both sessions as they wish. Participants may also wish to join the Camp on Day Two.

Tuesday, June 25: Day Two

Time	Dodson Room	Lillooet Room
9:00am - 9:30am	Schedule overview and plan for the day
9:30am - 10:45am	Module 4: Stream 1 - Understanding AIPs Topics covered include how the AIP is structured and a close look at the METS file, as well as some community work to visualize METS files in a more human-friendly way.	Module 4: Stream 2 - Supporting Archivematica users and their workflows Topics covered include technical architecture, deployment, and working open-source.
10:45am - 11:00am	Break
11:00am - 12:00pm	Community profile: Simon Fraser University Richard Dancy will give a brief overview of SFU Archives' technical architecture for digital preservation. The talk will look at the Archives' efforts to integrate Archivematica with several pre- and post-ingest functions "outside the pipeline" – digital transfer (transfer utilities and workflows), AIP store management (reporting, geo-remote backup, AIP encryption), and access administration (how to deal with materials subject to access restrictions).
12:00pm - 1:00pm	Lunch
1:00pm - 2:45pm	Module 5: Stream 1 - Building on core: Archivematica's specialized workflows Topics covered include transfers of zipped files, disk images, metadata.csv, manual normalization, and a look at automation tools. This module includes hands-on exercises.	Module 5: Stream 2 - Understanding Archivematica's logs and performance evaluation Topics include monitoring, logs, the API, and automation tools.
2:45pm - 3:00pm	Break
3:00pm-4:00pm	Community profile: University of British Columbia Since 2013, UBC Library has been using Archivematica to preserve digital objects in three different units: Rare Books and Special Collections, the Digitization Centre, and cIRcle, the institutional repository. This presentation will cover the history of our implementation, our custom integrations and automations, challenges, solutions, and future plans.
4:00pm - 4:30pm	Open conversation and agenda adjustment for Day 3 - what do you want to talk about tomorrow?
6:00pm - late	Group social

Wednesday, June 26: Day Three

Time	Dodson Room	Lillooet Room
9:00am - 10:00am	UBC Digitization Centre and Rare Books & Special Collections tour We'll meet at the Dodson/Lillooet rooms as usual, then break into two groups to take a tour guided by UBC staff. Please be on time! (Note: both groups will see both spaces, but they can't accommodate all of us at once.)
10:15pm - 12:00pm	Module 6: Stream 1 - Archivematica's non-core functionality Topics covered include a look at the Backlog and Appraisal tab, AIP reingest, AIP encryption, transcription. This module includes hands-on exercises.	Module 6: Stream 2 - Working with Archivematica data Topics covered include accessing Archivematica’s data, other GitHub highlights, features showcase.
12:00pm - 1:00pm	Lunch
1:00pm - 2:00pm	Module 7: Archivematica in the community Topics covered include how the code is written, collaborative digital preservation, and a look at the Archivematica roadmap.
2:00pm - 3:00pm	Module 8: Implementation roundtable Discussion of various ways Archivematica can be implemented with a checklist of what you need to actually run Archivematica. Campers are invited to share their particular Archivematica implementations, real or imagined. Questions and participation mandatory!
3:00pm - 3:15pm	Wrap up Safe travels!

Social events

Monday, June 26: Small group dinners

We'll create a sign-up sheet containing a list of restaurants nearby. Campers can sign up to attend dinner at whichever restaurant piques their interest! This is a great way to meet new people and get out on the town.

Tuesday, June 25: Group social

Folks meet at Koerner's Pub starting at 6pm. The address is: 6371 Crescent Rd. West Mall UBC. According to Google Maps, the pub is a 7 minute walk from the Irving K. Barber Learning Centre.

An abundance of appetizers will be provided. Everyone is invited. We can't wait to see you all there!

Wednesday, June 26: UBC Digitization Centre and Rare Books & Special Collections tour

Starting at 9am, before camp sessions begin for the day. Meet at Lillooet/Dodson rooms!

Local arrangements

Hotels

We have reserved a block of rooms at UBC for a rate of $145/night. Rooms at this rate are available on a first come, first served basis and must be booked online by Friday, May 24, 2019. To make reservations on the room block, head to Stay at UBC and use the code V190624.

Code of Conduct

The Archivematica community is dedicated to providing a welcoming and positive experience for everyone, whether they are in a formal session or a social setting related to an Archivematica event, or are taking part in activities online. Archivematica community participants come from all over the world and bring with them a wide variety of professional, personal and social backgrounds; whatever these may be, we treat colleagues with dignity and respect. We are sensitive to the fact that the international nature of the Archivematica community means that we span many different social norms around language and behaviour and we strive to conduct ourselves in ways that are unlikely to cause offense. In the event that someone’s conduct is causing offense or distress, the Archivematica Camp has a detailed Anti-Harassment Policy, details below, which can be applied to address the problem.

The first step in dealing with any serious misconduct is to contact a member of the organizing group, or a counsellor at an Archivematica Camp (please see counsellors, above). These people will be made known before and during any Archivematica Camp event.

Anti-Harassment Policy

The Archivematica community is dedicated to providing a harassment-free conference/camp experience for everyone. If you have been harassed, please consult this protocol for conflict resolution which makes clear how we can help.

The Archivematica community has established the following policy to make it clear that we do not tolerate harassment in any form. Sexual or discriminatory language and imagery are not appropriate for any event venue, including talks, or any other communication channel used during the conference (such as social media).

Harassment includes:

• offensive verbal comments related to sex, gender, ethnicity, nationality, socioeconomic status, sexual orientation, disability, physical appearance, body size, age, race, religion;
• sexual or discriminatory images in public spaces;
• deliberate intimidation;
• stalking;
• harassing photography or recording;
• sustained disruption of talks or other events;
• inappropriate physical contact; and
• unwelcome sexual attention.

The lingua franca of Archivematica Camp is English; however, English may not be the native language of Archivematica Camp participants. Further, cultural norms around what may be considered obscene and offensive communication will vary among Archivematica Camp attendees. Campers are asked to please be mindful of the international character of Archivematica Camp, and to use respectful and clear language free of slang to facilitate communication.

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, event organizers and Archivematica representatives (or their designees) may take any action they deem appropriate, including warning the offender, expulsion from Archivematica Camp, or contacting a higher authority such as a representative from the offender’s institution.

If a participant raises a concern relating to actions covered by this policy in good faith, there will be no retaliation for bringing forward their concern. Threatening or taking action against someone for invoking this policy or for participating in any related investigation will be considered a violation of this policy.

Participants are expected to follow the anti-harassment policy at all Camp-related venues, Camp-related social events, and online communication channels.

We expect attendees and speakers past and present to be respectful to each other, and we will deal with any incidents that arise, including on social media.

We value your participation in the Archivematica community and your support in keeping the Archivematica community a safe, welcoming, and friendly space for fellow participants.

Acknowledgments

This policy is based on the PASIG Code of Conduct, portions of which were modified from the Open Repositories’ code of conduct, which was itself modified from Seattle Attic’s code of conduct and the Ada Initiative’s event harassment policy.

License

This document is licensed under Creative Commons BY-SA.