Community/Camps/ArchivematicaCon2021

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Announcing the first Archivematica Con! Archivematica Con hopes to create a broad forum for active Archivematica users across the user community continuum. The multiday meeting will offer a variety of sessions and networking opportunities for beginners as well as well-versed practitioners from libraries and archives to museums.

Dates and Location[edit]

Wednesday, November 17 and Thursday, November 18, 11:30am-3:00pm EST.

Sessions will be held virtually.

Registration[edit]

ArchivematicaCon has sold out!!

Register through Eventbrite

Registration fee is $10. Please contact the program committee at archivematicacon2020@gmail.com if you are unable to afford the registration fee or if you have questions about the event in general.

Note that there will be a virtual Bootcamp on Tuesday, November 16 that can be registered for through the above link as well. Questions about Bootcamp may be directed to Artefactual via Eventbrite.

Schedule[edit]

Please note that all times are EST.

Tuesday, November 16: Archivematica Bootcamp[edit]

Archivematica Con will be preceded by an Archivematica Bootcamp, which can be registered for together or separately.

This day is for the new Archivematica user or the Archivematica-curious, or a refresher for those who have not used Archivematica much, or in a while. It will cover basics of digital preservation, the OAIS Reference Model, the role of open source tools in digital preservation, and introduce Archivematica and a standard manual workflow, including basic processing configurations for different types of digital content.

Bootcamp schedule: 10am - 12pm morning session. 12pm - 1pm lunch break. 1pm - 3pm afternoon session. All times are EST.

Archivematica Con[edit]

Wednesday, November 17: Day One[edit]

Day 1 will run from 11:30am to 3:00pm EST.

Time Session
11:30-1:00 The Road to Digital Preservation: Where Archivematica Has Been and Where It Can Go, Sarah Romkey, Artefactual Systems

+ Open Forum

1:00-1:30 Break
1:30-3:00 Implementation (Museums)
  • An Integrated Approach: Piloting a Comprehensive Digital Preservation Workflow at the Whitney Museum, David Neary and Savannah Campbell, Whitney Museum of American Art
  • Preserving The Frick Collection's Photoarchive, Dean Smith, The Frick Collection
  • Digital Art Storage and Archivematica Implementation at MoMA, Amy Brost, MoMA


Thursday, November 18: Day Two[edit]

Day 2 will run from 11:30am to 3:00pm EST.

Time Session
11:30-1:00 Implementation (General)
  • Re-Appraising the Appraisal Tab, Max Eckard, University of Michigan Bentley Historical Library
  • Implementing Archivematica at the Bodleian, Sebastian Lange and Matthew Neely, Bodleian Libraries
  • From Pilot to Production: Artefactual's Assessment Package as a Stepping Stone to Full Implementation at the University of Arkansas, Katrina Windon and Amy Allen, University of Arkansas Special Collections
1:00-1:30 Break
1:30-3:00 Using the Archivematica API: An Introduction (Workshop), Bonnie Gordon, Rockefeller Archive Center

-OR-
Breakout Discussions


Program[edit]

Day One[edit]

The Road to Digital Preservation: Where Archivematica Has Been and Where It Can Go
Sarah Romkey, Artefactual Systems
Archivematica is now 10 years old, with enough past to be established in the digital preservation landscape but also old enough to have learned some lessons. Artefactual Systems, as the lead developer and maintainer of the software, has evolved alongside the projects it manages; the needs and challenges of digital preservation practitioners have also changed. This presentation will frame Archivematica’s roadmap using Nancy McGovern and Anne Kenny’s concept from 2003 of the “Five Organizational Stages of Digital Preservation.” The five stages (Acknowledge, Act, Consolidate, Institutionalize, Externalize) can frame a digital preservation software ecosystem like Archivematica in a parallel way to tracking digital preservation on an organizational level. I will discuss how Archivematica can continue to evolve in ways that are sustainable and align with community needs and expectations.

Digital Art Storage and Archivematica Implementation at MoMA
Amy Brost, MoMA
Art museums must develop digital conservation repositories that meet their unique needs, because caring for artworks with digital elements in a museum is different in many ways from managing a digital repository in an archives context. This session will provide an overview of MoMA's workflow for ingest of digital art objects into the Digital Repository for Museum Collections (DRMC). It will include a close look at Archivematica and its configuration, and how the software implementation complements other aspects of the overall workflow to achieve the museum's digital preservation and storage goals for its large and diverse art collection. Pre-ingest forensic acquisition, cataloging practices, creation of access copies, processing and storage, and post-ingest import of information about stored packages into complementary systems will be discussed.

An Integrated Approach: Piloting a Comprehensive Digital Preservation Workflow at the Whitney Museum
David Neary and Savannah Campbell, Whitney Museum of American Art
As part of the Whitney Museum of American Art's ambitious reassessment of its time-based media collection - the Media Preservation Initiative - a new Archivematica workflow has been implemented at the Museum. After close consultation with Museum staff, a workflow integrating Archivematica as a preservation system and ResourceSpace as an access portal, drawing metadata from the collection management system TMS, was agreed upon. The implementation of this workflow has been challenging, but has shown great promise, offering the Whitney a new way to consider its time-based media collection. This presentation by the MPI team will detail this innovative workflow, laying bare our use of Archivematica and the troubleshooting required to integrate two very different systems.

Preserving The Frick Collection's Photoarchive
Dean Smith, The Frick Collection
The Frick Collection’s Photoarchive comprises 1.2 million reproductions of works of art with accompanying documentation that the institution has been digitizing for nearly 20 years. Predictably, we amassed a substantial backlog of assets that needs full digital preservation as quickly as possible. To address this, we deployed an instance of Arkivum’s Perpetua solution anchored by Archivematica. To give context to the way we are leveraging the system, I will describe the types of material that comprise this collection, how we have been managing storage, and the steps we must take before the material is ready to ingest. This includes transferring files from disparate locations on our DAMS system to a dedicated processing workstation, metadata extraction and transformation, and structuring all files into SIP’s for batch ingest.

Day Two[edit]

Implementing Archivematica at the Bodleian
Sebastian Lange and Matthew Neely, Bodleian Libraries
The Bodleian Electronic Archives and Manuscripts repository contains over 23 TB of digital objects and is growing significantly each year. To reduce the risk to this collection and align with advances in digital preservation practise, we wanted to implement an archive ingest and preservation tool for BEAM. After reviewing a number of software solutions, we found that Archivematica best met our key requirements. However, when ingesting large archives, we found that the METS metadata became very large which then impacted performance. We decided to work with Artefactual on an alternative metadata output which aimed to be less verbose and human readable. This talk will include: the problems encountered with METs, working alongside Artefactual on the development of Archivematica, progress on our alternative metadata writer tool, and future development idea.

From Pilot to Production: Artefactual's Assessment Package as a Stepping Stone to Full Implementation at the University of Arkansas
Katrina Windon and Amy Allen, University of Arkansas Special Collections
Archivists from the University of Arkansas Special Collections will discuss our recent experience with Artefactual's Assessment Package, a fully-hosted three-month experience intended to help institutions determine their configuration needs and pilot the software. We will offer considerations for other institutions hoping to pursue the same path, as well as describe how the Assessment Package experience helped us to plan and prepare for our production instance launch. Activities during the three month trial included learning the use the software, learning the specific benefits offered by the vendor, and testing workflows and functionality to determine what would be the best fit for our institution.

Re-Appraising the Appraisal Tab
Max Eckard, University of Michigan Bentley Historical Library
The Archivematica Appraisal tab, developed as part of the Bentley Historical Library’s (BHL) ArchivesSpace-Archivematica-DSpace Workflow Integration Project, was intended to be used to process all transfers of born-digital archives at the BHL. Several years post-implementation, however, BHL archivists have found that the Appraisal tab works best with relatively small and/or heterogeneous transfers, which account for only a portion of the transfers processed by the BHL. As a result, the BHL’s workflow has evolved to account for multiple “streams” of born-digital content, some of which use the Appraisal tab and some of which are processed outside of Archivematica. This presentation will detail how different streams of born-digital content are identified, how non-Appraisal tab streams are described, batch-processed through Archivematica, and deposited to preservation and access systems, and the overall effect that this has had on the way that the BHL approaches born-digital processing.

Using the Archivematica API: An Introduction
Bonnie Gordon, Rockefeller Archive Center
This workshop will provide an overview of the Archivematica API and Archivematica Storage Service API. These APIs can be a powerful tool to automate tasks and get information from Archivematica. This will include an overview of APIs generally, the features of Archivematica's APIs, and tools to use (and that use) Archivematica's APIs.

Program Committee[edit]

Email the entire program committee at archivematicacon2020@gmail.com. This is a community-driven event, so please reach out to the program committee with any questions or ideas.

  • Committee Chair: Bonnie Gordon, Digital Archivist, Rockefeller Archive Center; bgordon@rockarch.org
  • Amy Brost, Assistant Media Conservator, MoMA; amy_brost@moma.org
  • Joe Carrano, Digital Archivist, MIT; carrano@mit.edu
  • Stephen Klein, Digital Services Librarian, CUNY Graduate Center; sklein@gc.cuny.edu

Code of Conduct[edit]

The Archivematica community is dedicated to providing a welcoming and positive experience for everyone, whether they are in a formal session or a social setting related to an Archivematica event, or are taking part in activities online. Archivematica community participants come from all over the world and bring with them a wide variety of professional, personal and social backgrounds; whatever these may be, we treat colleagues with dignity and respect. We are sensitive to the fact that the international nature of the Archivematica community means that we span many different social norms around language and behaviour and we strive to conduct ourselves in ways that are unlikely to cause offense. In the event that someone’s conduct is causing offense or distress, the Archivematica Camp has a detailed Anti-Harassment Policy, details below, which can be applied to address the problem.

The first step in dealing with any serious misconduct is to contact a member of the organizing group, or a counselor at an Archivematica Camp (please see counselors, above). These people will be made known before and during any Archivematica Camp event.

Anti-Harassment Policy

The Archivematica community is dedicated to providing a harassment-free conference/camp experience for everyone. If you have been harassed, please consult this protocol for conflict resolution which makes clear how we can help.

The Archivematica community has established the following policy to make it clear that we do not tolerate harassment in any form. Sexual or discriminatory language and imagery are not appropriate for any event venue, including talks, or any other communication channel used during the conference (such as social media).

Harassment includes:

  • offensive verbal comments related to sex, gender, ethnicity, nationality, socioeconomic status, sexual orientation, disability, physical appearance, body size, age, race, religion;
  • sexual or discriminatory images in public spaces;
  • deliberate intimidation;
  • stalking;
  • harassing photography or recording;
  • sustained disruption of talks or other events;
  • inappropriate physical contact; and
  • unwelcome sexual attention.


The lingua franca of Archivematica Camp is English; however, English may not be the native language of Archivematica Camp participants. Further, cultural norms around what may be considered obscene and offensive communication will vary among Archivematica Camp attendees. Campers are asked to please be mindful of the international character of Archivematica Camp, and to use respectful and clear language free of slang to facilitate communication.

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, event organizers and Archivematica representatives (or their designees) may take any action they deem appropriate, including warning the offender, expulsion from Archivematica Camp, or contacting a higher authority such as a representative from the offender’s institution.

If a participant raises a concern relating to actions covered by this policy in good faith, there will be no retaliation for bringing forward their concern. Threatening or taking action against someone for invoking this policy or for participating in any related investigation will be considered a violation of this policy.

Participants are expected to follow the anti-harassment policy at all Camp-related venues, Camp-related social events, and online communication channels.

We expect attendees and speakers past and present to be respectful to each other, and we will deal with any incidents that arise, including on social media.

We value your participation in the Archivematica community and your support in keeping the Archivematica community a safe, welcoming, and friendly space for fellow participants.


Acknowledgments

This policy is based on the PASIG Code of Conduct, portions of which were modified from the Open Repositories’ code of conduct, which was itself modified from Seattle Attic’s code of conduct and the Ada Initiative’s event harassment policy.

License

This document is licensed under Creative Commons BY-SA.