Reporting

Main Page > Development > Development documentation > Reporting

• Archivematica needs to be able to produce reports in the following ways:
  • During ingest processing, to assist the archivist to have a better understanding of what's in the SIP and to make appraisal decisions. These reports would appear at pre-determined points during processing and may or may not be retained as part of the AIP.
  • After SIPs have been fully processed, to support ongoing preservation planning and administrative activities. These reports would be run through queries input by the user.
• The primary user interface for generating, viewing and saving reports would be the dashboard.

Processing reports (reports produced and available while processing SIP)

• Summary of FITS output providing technical information on ingested files to assist with Approve SIP for preservation micro-service (Issue 179)
  • Report elements: mime types; presence and type of compression; presence of unknown mime types; presence of files with no file extensions; filesize; other?
• Normalization reports: Generate a report which summarizes the results of normalization, with details for each object (Issue 373)
  • Report elements: normalized yes/no; if yes what category (image/AV/document etc); normalization failures; files with no default normalization paths

Dashboard layout

• Processing reports could be accessed through the micro-services area of the dashboard, as in the following mock-up:

Report format

• Report could appear in pop-up window similar to Tasks. This is an example of a technical report summary that would be available at the Appraise SIP for Preservation step:

• This is an example of a normalization report:

Post-processing reports (Reports produced on processed SIPs through queries)

• Normalization/ preservation planning reports:
  • find objects for which there was no normalization path
  • find objects that failed normalization
  • find objects of mime type x
  • find objects with compression algorithm x
  • find audio/video files with codec x

• This is a basic mock-up of a query screen for normalization reports

File:NormReportsQueryScreen

• Access restriction reports (see Workflow#Access_restriction_workflows for workflow context):
  • Find AIPs for which no DIPs were generated
  • Find files in DIPs that have not been uploaded to the access system
  • Find files or SIPs with specified access restrictions (restricted, confidential, closed, under copyright, etc.)
  • Find files or SIPs with access restrictions expiring on a specified date

Other reports

Normalization policies reports

These reports show the normalization policies currently in use for each format

• This mock-up is an example of a tabular normalization policy report. In this report, the blue links open the media type preservation plans on the Archivematica wiki:

• Another possibility is a list of formats. When the user clicks on a format link a detailed report for format opens. In this mock-up the user has clicked on the GIF link in the list of formats:

• Of course, we could combine the two, so that the tabular report contained links to the detailed report for each format.