Reporting

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• Archivematica needs to be able to produce reports in the following ways:
  • During ingest processing, to assist the archivist to have a better understanding of what's in the SIP and to make appraisal decisions. These reports would appear at pre-determined points during processing and may or may not be retained as part of the AIP.
  • After SIPs have been fully processed, to support ongoing preservation planning and administrative activities. These reports would be run through queries input by the user.
• The primary user interface for generating, viewing and saving reports would be the dashboard.

Processing reports (reports produced and available while processing SIP)

• Summary of FITS output providing technical information on ingested files to assist with Approve SIP for preservation micro-service (Issue 179)
  • Report elements: mime types; presence and type of compression; presence of unknown mime types; presence of files with no file extensions; filesize; other?
• Normalization reports: Generate a report which summarizes the results of normalization, with details for each object (Issue 373)
  • Report elements: normalized yes/no; if yes what category (image/AV/document etc); normalization failures; files with no default normalization paths

Dashboard layout

• Processing reports could be accessed through the micro-services area of the dashboard, as in the following mock-up:

Report format

• Report could appear in pop-up window similar to Tasks. This is an example of a technical report summary available that would pop up at the Appraise SIP for Preservation step:

Post-processing reports (Reports produced on processed SIPs through queries)

• Normalization/ preservation planning reports:
  • find objects for which there was no normalization path
  • find objects that failed normalization
  • find objects of mime type x
  • find objects with compression algorithm x
  • find audio/video files with codec x
• Access restriction reports (see Workflow#Access_restriction_workflows for workflow context):
  • Find AIPs for which no DIPs were generated
  • Find files in DIPs that have not been uploaded to the access system
  • Find files or SIPs with specified access restrictions (restricted, confidential, closed, under copyright, etc.)
  • Find files or SIPs with access restrictions expiring on a specified date