Workflow dashboard

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Workflow dashboard tool[edit]

Digital Archives Workflow Event Tracker (WETboard!): (should come up with a better name so that it has a catchier acronym)

There should be a tool that tracks each SIP through the ingest process (this has expanded to all events in the system, not just Ingest events). I see this as a database that contains administrative metadata about the ingest process all events, and an interface that allows the archivist to query the database to view the status of SIPs/AIPs, and potentially an interface that allows the archivist to select SIPs/AIPs and initiate processes on them. We may also want some code that restricts certain actions if it is likely to cause the system to choke-up

  • When SIPs are received by the archives, SIPs are registered on the WETboard
  • As SIP progresses through the ingest process all event stages, the SIP record on the WETboard is updated to reflect what stage in the process the SIP is at, did specific processes run properly without crashing, summary results of inspection events (integrity checks, malware checks, etc.), the actual location of the SIP, the AIP or their components, type, name and location of reports produced, messages that have been sent to RIM or other creators (or users?) about SIP progress, etc
  • Some of the information will be explicitly present in the metadata that is produced during ingest, some of it will be implicit in the metadata, and some will be implicit by the fact that some metadata exists. I think there should be a way of pulling all of this together so that the archivist can see what is going on, rather than having to look into several logs
  • I put together a table with some of the WETboard metadata elements I would expect to see. This should be taken as an illustrative example of the types of things this tool should be tracking, rather than a legit attempt to sketch out the metadata.
  • These will likely correspond to PREMIS event entities that are yet to be defined (attempts are being made here:

see also Metadata entity analysis


Element Description/Purpose Data Type
SIP_ID Unique ID of the SIP string
Transfer_ID Unique ID of transfer SIP was attached to string
TransferDate Time SIP was placed in network share date/time
SIPtransfer_location Location the received SIP was transferred to Network path (e.g., /home/demo/sharedfolder/[SIPname])
SIPbackup_location Location that the back-up copy of the received SIP was transferred to Network path (/othermachine/[SIPname]
SIP_metadata Network path of the .xml metadata in the SIP Network path (e.g., /home/demo/sharedfolder/[SIPname]/[SIPname].xml)
SIP_file_count Count of the total number of files included in the received SIP Integer
SIP_contentObject_count Count of the total number of content objects included in the received SIP Integer
Current_State Name of the process currently running on the SIP {IngestQueue, Audit, AppraisalQueue, NormalizationQueue, Normalization, StorageTransferQueue, etc.}
Receipt_acknowledged Has message been sent to RIM acknowledging receipt of SIP in transfer folder {yes, no}
Audit_Start Time audit process was initiated Date/time
Audit_End Time audit ended Date/time
Manifest_Check_success Did the manifest check run properly? (i.e., "did it run without crashing?", not "was the result of the check positive?") {yes, no}
Manifest_Check Result of manifest check {pass, fail}
Metadata_Check Result of metadata check {pass, fail}
Integrity_Check Result of md5 integrity check {pass, fail}
Begin_Quarantine Time SIP entered quarantine Date/time
End_Quarantine Time SIP exited quarantine Date/time
Malware_Check Result of Malware check {pass, fail}
Files_inspected Count of all files inspected by malware check Integer
Clean_files Count of all files with no malware present on inspection Integer
Repaired_files Count of infected files that were successfully repaired Integer
Infected_files Count of infected files that were not repaired Integer
Isolation_location Network location infected files were moved to Network path (e.g., /home/demo/malwareIsolation/[SIPname]/)
Audit_Result Result of the audit {Pass, Fail, conditionalPass(?)}
Audit_Log Network location of the audit log
RIM_auditNotification Has message been sent to RIM notifying of audit results
RIM_resubmissionRequest Has RIM been sent a resubmission request
Accession_ID Accession ID assigned to SIP
Normalized Has SIP content been normalized
Normalization_report Location of normalization report