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We're thrilled to be headed to Houston, Texas for Archivematica Camp in November 2018! Hope y'all can make it!

Inspired by similar events like Hydra Camp, Islandora Camp and Fedora Camp, Archivematica Camp is intended to provide a space for anyone interested in or currently using Archivematica to come together, learn about the platform from other users, and share their experiences.


A big thanks to University of Houston Libraries and the Texas Digital Library for co-sponsoring this camp.

Dates and Location

November 14-16, 2018 - University of Houston Libraries.

Sessions will be held in the M.D. Anderson Library on the University of Houston main campus.


Camp Counsellors

Archivematica Camp counsellors are a mix of Artefactual staff and community members with experience/expertise in using Archivematica. From Artefactual we have:

Ashley Blewer works at Artefactual as our AV Preservation Specialist, primarily on the Archivematica project. Ashley also works on the audiovisual open source software projects QCTools and MediaConch (which is also used in Archivematica!). Ashley will be leveraging her archival and technical backgrounds in Stream 1 and talking about all things Archivematica!

Jesús García Crespo is a software developer for Artefactual Systems Inc.

Evelyn McLellan is President of Artefactual Systems and has been involved in the Archivematica project since its earliest days. An archivist by training with a strange obsession with preservation metadata, she'll be leading some of the sessions and generally helping out where needed.

Ross Spencer is a software developer for Artefactual Systems Inc. Focused primarily on the Archivematica project, Ross has a background in digital preservation research and analysis. Having previously worked for Archives New Zealand, and before then, The National Archive UK, he has experience with the unique requirements of a government workflow. Ross also has a broad interest in all things digital preservation, archives, and code. Ross will be discussing APIs, optimisation, contributing code, and issues! And much much more.

Our two community member counsellors will be:

Andrew Berger

Andrew Berger is Senior Digital Archivist at the Computer History Museum. He is the primary archivist responsible for overseeing the preservation of the museum’s digital collections and manages the museum’s digital repository. In 2014-2015, he oversaw the museum’s testing and implementation of Archivematica and maintains day-to-day responsibility for ingest and for monitoring digital repository storage via periodic fixity checks.

Nick Krabbenhoeft

Nick Krabbenhoeft is the Digital Preservation Manager at New York Public Library where he is responsible for the long-term accessibility of digitized images, audio, and video material and born-digital video and archival collections. He researches digital collections surveys, systems integrations, and digital object validation. Nick teaches on digital preservation and curation as a Visiting Assistant Professor at the Pratt Institute.


Wednesday November 14: Day One (optional) Archivematica for Beginners

Time Topic
9:00am - 9:30pm Arrival and registration

9:30am - 10:30pm Module 1: Archivematica in the digital preservation landscape

Topics covered include: where does Archivematica fit into the digital preservation landscape, what does Archivematica promise to do, what doesn't Archivematica do

10:30am-12:00pm Module 2: How does Archivematica actually work?

Topics covered include: Archivematica's conceptual model, packages (transfers, bags, SIPs, AIPs, DIPs), microservices as implementations of preservation actions, workflows, storage spaces (how the storage service works and how to get at your content)

12:00pm - 1:00pm Lunch
1:00pm - 5:00pm Module 3: Archivematica's core functionality

Topics covered include: understanding Archivematica's dashboard, including the Transfer tab, Ingest tab, Administration tab, and Preservation planning tab plus a first look at an AIP produced by Archivematica. This afternoon session includes hands-on exercises.

Note: participants are welcome to join the morning session, afternoon session, or both sessions as they wish. Participants may also wish to join the Camp on Day Two.

Thursday, November 15: Day Two Archivematica Camp

Time Room 1 TBA Room 2 TBA
9:00am - 9:30am Arrival and registration
9:30am - 11:00am Module 4: Stream 1 - Building on core: Archivematica's specialized workflows

Topics covered include transfers of zipped files, disk images, metadata.csv, manual normalization, and a look at automation tools. This module includes hands-on exercises.

Module 4: Stream 2 - Supporting Archivematica workflows

Topics covered include Checking-in; technical architecture, deployment and working open-source.

11:00am - 12:00pm Community profile: Texas institutions
12:00pm - 1:00pm Lunch
1:00pm - 3:00pm Module 5: Stream 1 - Archivematica's non-core functionality

Topics covered include a look at the Backlog and Appraisal tab, AIP reingest, AIP encryption, transcription, and using Mediaconch. This module includes hands-on exercises.

Module 5: Stream 2 - Understanding Archivematica's logs and performance evaluation

Topics include Monitoring, logs, the API, and automation tools.

3:00pm-4:00pm Community profile: Computer History Museum and New York Public Library
4:00pm - 5:00pm Open conversation and Agenda adjustment for Day 3 - what do you want to talk about tomorrow? Also, wrap-up.

Friday, November 16: Day Three Archivematica Camp

Time Room 1 TBA Room 2 TBA
9:00am - 9:30am Arrival and planning
9:30pm - 10:30pm Module 6: Stream 1 - Special Topics

Topics covered include handling complex media (audiovisual and disk images), ArchivesSpace integration, and PREMIS linked open data and the OWL ontology

Module 6: Stream 2 - GitHub and new-features showcase

Topics covered include other GitHub highlights, features showcase.

10:30-11:30am Module 7: Archivematica in the community

Topics covered include how the code is written, collaborative digital preservation, and a look at the Archivematica roadmap.

11:30am - 12:30pm Brown Bag Lunch and Community topics

Based on topics raised from campers at registration and as the camp has progressed. Led by Artefactual staff with lots of input from the community. Breakout into 2 rooms as needed. Informal and fun!

12:30pm - 2:00pm Module 8: Implementation roundtable

Discussion of various ways Archivematica can be implemented with a checklist of what you need to actually run Archivematica. Campers are invited to share their particular Archivematica implementations, real or imagined. Questions and participation mandatory! Wrap up and safe travels!

Note on agenda adjusting: based on camper interest, the schedule may be adjusted to accommodate topics of interest that will be covered during the concurrent sessions.

Social events

Wednesday, November 14: Group event

Folks meet at 8th Wonder Breweries from 6pm. The address is: 2202 Dallas Street | HouTex | 77003 about 2.5 miles away from the University of Houston campus.

Everyone is invited to find shared rides to the event and folks from Artefactual will be on hand to help everyone remaining on campus find transport too. We can't wait to see y'all there!

Thursday, November 15: Small group dinners

We've created a sign-up sheet to help folk find others to dine with on Thursday. There are a variety of restaurants on the list to cater for all. The restaurants are across the Houston area. If you know Houston well, or have an idea for a restaurant not listed, please consider becoming a group leader.

The sign-up sheet for group dinners can be found here:

Local Arrangements

Sessions will be held in the M.D. Anderson Library on the University of Houston main campus.


We have reserved a block of rooms in the UH Hilton at a rate of $179/night. Rooms at this rate are available on a first come, first served basis and must be booked before Sunday, October 14, 2018. To make reservations on the room block, call 832-531-6300 or 800-774-1500 and follow the automated prompts for room reservations. The group name for the room block is Artefactual Systems (code ARTE).

Hotels are also available downtown. There are many hotels near the Theater District, Central Station Rusk, and Convention District stops on the METRORail purple line, which provides frequent service between downtown Houston and the UH campus. Purple line stops on the UH main campus include Robertson Stadium/UH/TSU and UH South/University Oaks.

A quick review of Airbnb search results shows many rentals in Midtown, Montrose, Museum District, and EaDo/Eastwood neighborhoods within a short commute (~5 miles) to campus.

Code of Conduct

The Archivematica community is dedicated to providing a welcoming and positive experience for everyone, whether they are in a formal session or a social setting related to an Archivematica event, or are taking part in activities online. Archivematica community participants come from all over the world and bring with them a wide variety of professional, personal and social backgrounds; whatever these may be, we treat colleagues with dignity and respect. We are sensitive to the fact that the international nature of the Archivematica community means that we span many different social norms around language and behaviour and we strive to conduct ourselves in ways that are unlikely to cause offense. In the event that someone’s conduct is causing offense or distress, the Archivematica Camp has a detailed Anti-Harassment Policy, details below, which can be applied to address the problem.

The first step in dealing with any serious misconduct is to contact a member of the organizing group, or a counsellor at an Archivematica Camp (please see counsellors, above). These people will be made known before and during any Archivematica Camp event.

Anti-Harassment Policy

The Archivematica community is dedicated to providing a harassment-free conference/camp experience for everyone. If you have been harassed, please consult this protocol for conflict resolution which makes clear how we can help.

The Archivematica community has established the following policy to make it clear that we do not tolerate harassment in any form. Sexual or discriminatory language and imagery are not appropriate for any event venue, including talks, or any other communication channel used during the conference (such as social media).

Harassment includes:

  • offensive verbal comments related to sex, gender, ethnicity, nationality, socioeconomic status, sexual orientation, disability, physical appearance, body size, age, race, religion;
  • sexual or discriminatory images in public spaces;
  • deliberate intimidation;
  • stalking;
  • harassing photography or recording;
  • sustained disruption of talks or other events;
  • inappropriate physical contact; and
  • unwelcome sexual attention.

The lingua franca of Archivematica Camp is English; however, English may not be the native language of Archivematica Camp participants. Further, cultural norms around what may be considered obscene and offensive communication will vary among Archivematica Camp attendees. Campers are asked to please be mindful of the international character of Archivematica Camp, and to use respectful and clear language free of slang to facilitate communication.

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, event organizers and Archivematica representatives (or their designees) may take any action they deem appropriate, including warning the offender, expulsion from Archivematica Camp, or contacting a higher authority such as a representative from the offender’s institution.

If a participant raises a concern relating to actions covered by this policy in good faith, there will be no retaliation for bringing forward their concern. Threatening or taking action against someone for invoking this policy or for participating in any related investigation will be considered a violation of this policy.

Participants are expected to follow the anti-harassment policy at all Camp-related venues, Camp-related social events, and online communication channels.

We expect attendees and speakers past and present to be respectful to each other, and we will deal with any incidents that arise, including on social media.

We value your participation in the Archivematica community and your support in keeping the Archivematica community a safe, welcoming, and friendly space for fellow participants.


This policy is based on the PASIG Code of Conduct, portions of which were modified from the Open Repositories’ code of conduct, which was itself modified from Seattle Attic’s code of conduct and the Ada Initiative’s event harassment policy.


This document is licensed under Creative Commons BY-SA.