End-user guide for creating and updating AICs
Because datasets can be large and heterogeneous, one "dataset" may be broken into multiple AIPs. In such cases, the multiple AIPs can be intellectually combined into one AIC, or Archival Information Collection, defined by the OAIS reference model as "[a]n Archival Information Package whose Content Information is an aggregation of other Archival Information Packages." (OAIS 1-9).
A basic AIC in Archivematica consists of 1) any number of related AIPs and 2) a METS file containing a fileSec and a logical structMap listing all the related AIPs. In storage, a pointer.xml file gives storage and compression information for each AIC METS file and each AIP.
1. Create AIPs
1.1 Ingest a standard transfer consisting of metadata and data files
1.2 At the Normalize micro-service, click on the metadata button:
1.3 Under Metadata, select Add:
1.4 Enter Dublin Core metadata. Recommended minimum is Title and Part of AIC. However, if desired, use the metadata entry template to create a more detailed description of the AIP contents:
1.5 At bottom of screen, click the Create button.
1.6 Return to the ingest tab, finish processing and place the AIP in archival storage.
1.7 Repeat steps 1.1 through 1.6 to create as many AIPs as desired. In step 1.4, be sure to enter the same value in Part of AIC if all of the AIPs are destined to be added to the same AIC.
1.8 Once all the AIPs have been placed in storage, open the archival storage tab.
2. Create AIC
2.1 To retrieve all AIPs with the same value in Part of AIC, enter AIC#[number] in the search box and select Part of AIC as the search field. On the right hand side, select Show AICs? Then click the Search archival storage button. This screenshot shows the search query with the results:
2.2 To create an AIC comprising all of the AIPs listed in the search results, click the Create an AIC button:
2.3 In the metadata entry template, at a minimum enter values into Title and Identifier fields. Note that the Identifier value must be structured as AIC#[number]. If desired, use the metadata entry template to create a more detailed description of the AIC contents:
2.4 Click the Create button. Return to the ingest tab. When the AIC appears in the dashboard, approve the AIC:
2.5 Continue processing the AIC and place it in archival storage.
3. Retrieve an AIC and its AIPs
3.1 Open the Archival storage tab. To view a list of an AIC and its constituent AIPs, search for the AIPs as described in step 2.1, above. Click Add new to add a second search query using the OR boolean operator. In the second query line, enter AIC#[number] in the search box and select AIC Identifier as the search field. Click the Search archival storage button.
In the results list, the AIC is distinguishable by the entry in the AIC # column, as shown in the screenshot (the constituent AIPs are shown with Part of AIC#[number]) in that field. See arrow in screenshot.
Note that the Files column lists the number of AIPs in the AIC (circled in the screenshot). This should match the number of AIPs shown in the search results.
4. Update AIC
If you would like to add more AIPs to an existing AIC, the original AIC should be deleted via the archival storage tab. An AIC is deleted in the same way an AIP is deleted: see the Archivematica user manual at https://www.archivematica.org/wiki/UM_archival_storage_1.0#Deleting_an_AIP.
Add as many new AIPs as desired as shown in steps 1.1 through 1.8, and create a new AIC as shown in steps 2.1 through 2.5.