UC-5.5

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UC-5.5 Develop Preservation Standards
Summary
Number	UC-5.5 Develop Preservation Standards
Name	Develop Preservation Standards
Context	UC-5 Preservation Planning
Sub-Use Cases	None
Overview	Develop Preservation Strategies and Standards develops standards and sends advice to Develop Packaging Designs and Migration Plans.
Actors	Develop Packaging Designs and Migration Plans Develop Preservation Strategies and Standards Monitor Designated Community
Description
Preconditions	UC-1 Ingest
Trigger	Develop Packaging Designs and Migration Plans sends issues to Develop Preservation Strategies and Standards (Step 3 of UC-5.8)
Successful outcome	Develop Preservation Strategies and Standards sends advice to Develop Packaging Designs and Migration Plans
Steps	Develop Preservation Strategies and Standards receives issues regarding unanticipated submission requirements from Develop Packaging Designs and Migration Plans (OAIS Page 4-14) Develop Preservation Strategies and Standards receives emerging standards from Monitor Designated Community (diagram only; inferred from OAIS Page 4-13) Develop Preservation Strategies and Standards develops standards (OAIS Page 4-14) Develop Preservation Strategies and Standards sends advice, including new standards, to Develop Packaging Designs and Migration Plans (OAIS Page 4-14, both Develop Preservation Strategies and Standards and Develop Packaging Designs and Migration Plans)
Exceptions
Documentation
Citations	OAIS 4-14 section 4.1.1.6 "The Develop Preservation Strategies and Standards function is responsible for developing and recommending strategies and standards to enable the archive to better anticipate future changes in the Designated Community service requirements or technology trends that would require migration of some current archive holdings or new submissions. This function receives reports from the Monitor Designated Communities and Monitor Technology functions, and it receives performance information, inventory reports and summarized consumer comments from Administration. This function sends recommendations on system evolution to Administration. This function also receives external data standards from Monitor Technology and produces profiles of those standards that are sent to Administration as proposals on their potential usage. This function also receives issues from Develop Packaging Designs and Migration Plans in the case of unanticipated submission requirements, and responds with advice to handle the new requirements." OAIS 4-13 section 4.1.1.6 "The Monitor Designated Community function interacts with archive Consumers and Producers to track changes in their service requirements and available product technologies. Such requirements might include data formats, media choices, preferences for software packages, new computing platforms, and mechanisms for communicating with the archive. This function may be accomplished via surveys, via a periodic formal review process, via community workshops where feedback is solicited or by individual interactions. It provides reports, requirements alerts and emerging standards to the Develop Preservation Strategies and Standards function. It sends preservation requirements to Develop Packaging Designs." OAIS 4-14, section 4.1.1.6 "The Develop Packaging Designs and Migration Plans function develops new IP designs and detailed migration plans and prototypes, to implement Administration policies and directives. This activity also provides advice on the application of these IP designs and Migration plans to specific archive holdings and submissions. This function receives archive approved standards and migration goals from Administration. The standards include format standards, metadata standards and documentation standards. It applies these standards to preservation requirements and provides AIP and SIP template designs to Administration. This function also provides customization advice and AIP/SIP review to Administration on the application of those designs. If this function encounters submissions that are not covered by existing standards and procedures, it can send issues to Develop Preservation Strategies and Standards and receive advice, including new standards, to assist in meeting the new submission requirements. The migration goals received by this function tend to involve transformations of the AIP, including transformations of the Content Information to avoid loss of access due to technology obsolescence. The response to the migration goals may involve the development of new AIP designs, prototype software, test plans, community review plans and implementation plans for phasing in the new AIPs. This process may call on expertise or resources from other functions within Preservation Planning, such as prototype development from the Monitor Technology. This effort also will require consultation from the other functional areas and from the Designated Community. Once the migration plan, associated AIP designs, and software have been tested and approved, this function will send the entire migration package to Administration, which will schedule and perform the actual migration."
Diagrams
Notes