Archivematica to ArchivesSpace Workflow - Revision history

Bgormly at 23:37, 13 April 2016

2016-04-13T23:37:19Z

Bgormly at 23:36, 13 April 2016

2016-04-13T23:36:17Z

Bgormly at 22:26, 13 April 2016

2016-04-13T22:26:57Z

Bgormly: Created page with "This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Informatio..."

2016-04-13T21:41:40Z

Created page with "This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Informatio..."

New page

This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Information Package (SIP) from files transferred to Archivematica using the Appraisal tab.

=== Send a Transfer to Backlog ===
In order to work with files in the Appraisal tab, they first must be in a transfer in Archivematica’s backlog.

1. The user provides a transfer name and uses browse to find the directory that will be transferred to Archivematica. S/he clicks “Add” and “Start transfer.”
[[Image:start_transfer.png|700 px]]
2. S/he approves the transfer and proceeds through the Transfer micro-services as needed for the particular transfer.
3. When the transfer reaches the micro-service “Create SIP from Transfer,” the user chooses “send to backlog” in the job “Create SIP(s).”
[[Image:create_SIP.png|700 px]]

=== Appraisal Tab: Backlog ===

Now the user must locate the transfer in the backlog. The tags feature can also be used to identify information relevant for appraisal and arrangement.

1. The user navigates to the Appraisal tab (between Transfer and Ingest) and enters search terms/parameters in the search box at the top of the page to find the transfer.
[[Image:searching_backlog.png|700 px]]

2. The user then adds tags to identify information already known about the files. In this case, files that are part of the same series are identified.
[[Image:backlog_tags.png|700 px]]

← Older revision		Revision as of 23:37, 13 April 2016
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−	[[Main Page]] > [[Development]] > [[Requirements]] > [[Appraisal ~~and~~ Arrangement ~~Tab~~]] > Archivematica to ArchivesSpace Workflow	+	[[Main Page]] > [[Development]] > [[Requirements]] > [[Appraisal Arrangement tab]] > Archivematica to ArchivesSpace Workflow

	This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Information Package (SIP) from files transferred to Archivematica using the Appraisal tab.		This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Information Package (SIP) from files transferred to Archivematica using the Appraisal tab.

@@ Line 1: / Line 1: @@
 This page describes a basic Archivematica to ArchivesSpace workflow. It details the steps that would be taken to transfer, analyze, arrange, and create a Submission Information Package (SIP) from files transferred to Archivematica using the Appraisal tab.
-=== Send a Transfer to Backlog ===
+== Send a Transfer to Backlog ==
 In order to work with files in the Appraisal tab, they first must be in a transfer in Archivematica’s backlog.
@@ Line 15: / Line 17: @@
 [[Image:create_SIP.png|700 px]]
-=== Appraisal Tab: Backlog ===
+== Searching the Backlog and Adding Tags ==
 Now the user must locate the transfer in the backlog. The tags feature can also be used to identify information relevant for appraisal and arrangement.
@@ Line 25: / Line 27: @@
 . The user then adds tags to identify information already known about the files. In this case, files that are part of the same series are identified.
-[[Image:backlog_tags.png|700 px]]
+[[Image:backlog_tags.png|500 px]]
-=== Appraisal Tab: Analysis and File List ===
+== Analyzing Files Using the Analysis and File List Panes ==
 At this point, the user might not know enough about the files to determine their place in the arrangement or even if they belong in the SIP. The Analysis and File List panes can be used to learn more about the transfer.
@@ Line 45: / Line 47: @@
 . After examining these files, it is clear that they form a new series. The user adds a “series2” tag to assist with arrangement.
-[[Image:file_list_tags.png|700 px]]
+[[Image:file_list_tags.png|500 px]]
 . Tags now appear attached to files in the backlog. The user can also gain a sense of the scope of the two series that have been identified by clicking on “Tags” in the Analysis pane.
@@ Line 53: / Line 55: @@
 '''Note''': If the records contain personal information and the tool Bulk Extractor was used in Transfer, the user could use “Examine contents” to see what files were identified as having personal information.
-=== Appraisal Tab: ArchivesSpace ===
+== Arranging Files in the ArchivesSpace Pane ==
 Having conducted a preliminary examination of the records, the user begins to work on the arrangement, associating the records with an ArchivesSpace finding aid. The user can return to the Analysis and File List panes at any point to further explore the records as s/he works on the arrangement and description.
@@ Line 59: / Line 61: @@
 . The user opens the ArchivesSpace pane and finds the resource using the search box. Resources can be expanded to show lower levels of description.
-[[Image:search_ArchivesSpace.png|700 px]]
+[[Image:search_ArchivesSpace.png|500 px]]
 . Before files can be added to a resource, a space must be created for them by adding a digital object component. The user selects Series 1 and chooses “Add New Digital Object Component” which brings up a dialog box for adding basic metadata. The new digital object appears nested under the archival object “Series 1.”
-[[Image:appraisal_tab_digital_object.png|700 px]]
+[[Image:appraisal_tab_digital_object.png|500 px]]
 . Files in the backlog now can be arranged by dragging them to the digital object component.
@@ Line 73: / Line 75: @@
 . The user also determines that other files in the transfer form a new series, which had not been described when the resource was created in ArchivesSpace. By selecting the resource (highest level of description) and using the “Add New Child Record” button the user can create another series.
-[[Image:appraisal_tab_new_child_record.png|700 px]]
+[[Image:appraisal_tab_new_child_record.png|500 px]]
 '''Note''': If the user wants to make changes to the description while working in the ArchivesSpace pane, s/he can also use the “Edit Metadata” button to change metadata for an existing item. “Edit Rights Metadata” provides a form for adding PREMIS rights. Mistakenly added archival objects can be deleted.
@@ Line 79: / Line 81: @@
 . Finally, the user creates a SIP from the arrangement. A SIP is sent to Ingest by selecting the resource (highest level of description) and clicking “Finalize Arrangement.”
-[[Image:appraisal_tab_ArchivesSpace.png|700 px]]
+[[Image:appraisal_tab_ArchivesSpace.png|500 px]]

@@ Line 2: / Line 2: @@
 === Send a Transfer to Backlog ===
 In order to work with files in the Appraisal tab, they first must be in a transfer in Archivematica’s backlog.
 . The user provides a transfer name and uses browse to find the directory that will be transferred to Archivematica. S/he clicks “Add” and “Start transfer.”
 [[Image:start_transfer.png|700 px]]
 . S/he approves the transfer and proceeds through the Transfer micro-services as needed for the particular transfer.
 . When the transfer reaches the micro-service “Create SIP from Transfer,” the user chooses “send to backlog” in the job “Create SIP(s).”
 [[Image:create_SIP.png|700 px]]
@@ Line 15: / Line 20: @@
 . The user navigates to the Appraisal tab (between Transfer and Ingest) and enters search terms/parameters in the search box at the top of the page to find the transfer.
 [[Image:searching_backlog.png|700 px]]
 . The user then adds tags to identify information already known about the files. In this case, files that are part of the same series are identified.
 [[Image:backlog_tags.png|700 px]]